Information and Forms

Health

Health Form

The Health Form is required annually for all new students, and for all returning students entering grades 3, and 6-12. (New families should have received a copy of the necessary health forms via US mail.) Please mail or fax (215-754-1024) this attention of the school nurses. You may also email your health forms to the nurses at the emails listed below.

The health form contains two pages. Page one is to be completed by a parent, and page two is to be completed by your child’s’ health care provider. Most health care providers require several weeks to schedule appointments, and to process health forms. Please keep this in mind as you make your plans. In the case that your child has already had their annual check for the year, the health care provider can still fill out the form based on a physical that has taken place within the year.

Please submit a note from your child’s health care provider if your child has a medical condition which restricts them from participating in any school activity, including sports or physical education.

If your child will need to take any medications during the school day, please fill out the permission form. If your child has any food or serious insect allergies, please either complete this allergy action plan or submit one from your child’s health care providers office.

Medications (including inhalers and epipens) that are stored in the nurses’ office, must be dropped off at the start of the school year, and picked up at the end of every school year. Expired medications are discarded after parents have been contacted.

If you have any questions or concerns, please contact the nurses at 215-951-2308, or by email: Laurel Tanier ltanier@gfsnet.org, Marie Larkin mariel@gfsnet.org, Alexis Yanoff ayanoff@gfsnet.org

Cafeteria

On a daily basis the cafeteria menu includes choices such as a full salad bar, homemade soups, bagels, sandwiches, yogurt, fruits and fruit salad, as well as hot and cold entrees.

MyPaymentPlus

MyPaymentPlus is a debit account that students can use to purchase food in both the school cafeteria and Hargroves snack bar.  Families create an online account with MyPayment Plus for each student, and make a prepayment into that account. Students use a finger-scan each time they make a purchase, and the amount is automatically deducted from the online account. To get started, visit the MyPaymentPlus and follow these instructions. Student IDs can be obtained by contacting your divisional office.

Transportation

GFS operates morning and afternoon shuttle buses to specific locations in Philadelphia and surrounding suburbs. (Click here to see photos of our transportation staff.) There are also transportation options provided by the Philadelphia School District and suburban districts. All forms and additional information can found in the K-12 section in the right-hand column of this page. Forms may be brought to the front desk of the Main Building, or mailed to: Transportation Department, Germantown Friends School, 31 W. Coulter St., Philadelphia, PA 19144.

To contact Transportation, please email transportation@gfsnet.org or call  215-951-2339.

Shuttle Driver Information
Lloyd Hall and 25th & Pennsylvania- Juanita Morgan 215-651-7642
Rittenhouse Square and 5th & Bainbridge- Wendell Outterbridge 215-651-2046
Queen Lane Shuttle - Ed Sharp 215-651-5597
Blue Bell (Wings Field 1501 Narcissa Rd., Blue Bell)- Ron Epps 215-783-3085

Traffic & Parking

Parents coming to campus for evening events will find parking:

  • in the Hargroves lot, but enter from Germantown Ave. You can use the walkway next to the Admission building to walk toward Coulter Street;
  • in the Germantown Avenue Lot across from the Hargroves Center, also entered from Germantown Ave. or the unit block of East Coulter Street;
  • in the Pennsbury-Greene Lot, using the driveway on Coulter Street;
  • Street parking on Coulter and on Greene Streets.

For large evening events, additional parking will be available in the Wachovia Bank lot on School House Lane, and at the Pennsylvania School for the Deaf (entrance on School House Lane).
 
There is no parking in the Commons which is directly next to the Main Building. There is no parking in the driveways around the Meeting.
 
All of these areas will be patrolled by security officers. Again, we thank you for your patience and good humor as the new building takes shape. If you have questions, please contact your child’s principal or GFS Director of Security and Operations Deborah Mateffy at 215-951-6900.

Safety & Security

The safety of the members of the GFS community and the protection of our property are very important to us. GFS Safety and Security personnel are contracted through U.S. Security Associates, Inc. They are on duty from before school starts in the morning until after the last event finishes at night and during weekends. There is 24-hour security coverage.
 
Our Safety and Security personnel serve as crossing guards on Coulter Street, make daytime patrols of the campus with particular emphasis on the parking lots and playgrounds, provide security for train riders at Queen Lane station, and patrol the corners of Coulter and Germantown, and Coulter and Greene Streets. They are on duty at the playing fields in the fall and spring sports seasons, and at the gyms  in the winter. Safety and Security personnel patrol the campus in the evenings, opening and closing buildings and monitoring campus use. GFS security personnel carry radios and can be in touch with authorities immediately.
 
We ask all members of the GFS community to be a part of our safety and security efforts by being vigilant and by reporting unusual or suspicious situations or incidents to the switchboard (215-951-2300) as soon as possible. Parents may reach security officers on the radio phone (215-951-2335);  please identify yourself and speak clearly.  Parents should address concerns to the Director of Security and Operations, or to their child's principal.
 
Deborah D. Mateffy
Director of Security and Operations
215-951-6900

Snow/Emergency Closing Policy

If the Philadelphia School District is closed, GFS is closed. If the Philadelphia School District announces a two (2) hour delay, GFS will also have a two-hour delay. In the event of a two-hour delay, GFS will be open to receive students beginning at 9:45 a.m., and classes will begin at 10 a.m. In delay situations, all GFS buses and vans (including door-to-door private transportation, Lloyd Hall, Rittenhouse Square, Blue Bell and Queen Lane shuttles) will run on a two-hour delayed schedule.

If the Philadelphia School District is open, GFS reserves the right to make an independent decision to close. GFS will communicate to parents, faculty and staff via phone call and e-mail through the Connect 5 System (formerly known as AlertNow). GFS will also place the information on the homepage of the school website. GFS will provide this information to local media outlets (KYW 1060, NBC, CBS). KYW 1060 is the primary and first media notification.

The GFS School Closing number is 120.

Midday Closing: If Philadelphia Public Schools close during the day, GFS will also close. The After School programs will be canceled and the Preschool will also close in this event. GFS will send students home on their buses. As Philadelphia and Suburban buses arrive at school, we will send students home on them. Be aware that this could happen at any time during the day. Suburban buses: Parents should contact suburban school districts directly for closing plans. Suburban district decisions are made independently of Philadelphia and are rarely announced on the radio.

We strongly suggest parents plan ahead by making a contingency plan with their child on the morning of a day with threatening weather. The Blue Book contains more detailed information on how to plan for snow closings (pgs. 24-26). Parents are encouraged to read and be familiar with the entire snow policy in this section.

After School Program

The After School programs (ASP) at Germantown Friends School are designed to provide afternoon care for children in grades K-8. ASP provides children time in the afternoon to unwind and play with friends after a long day in school. We also encourage students to participate in physical activities as well as our other programs like computers, homework time and arts and crafts.  Click here for more information, rates and forms.

Tuition & Financial Aid

Tuition and Financial Aid information for continuing students can be found in the Admissions section of the website, or download this year's Tuition Schedule in the right-hand column of this page. A user's guide to the FACTS system can also be found in the right-hand column. Please do not hesitate to contact Ursa Vincent in the Business Office (215-951-2336) with any questions or comments regarding this guide.

To submit your online application for financial aid, visit the FAST website.

Book Purchasing

Middle School and Upper School books can be purchased online with MBS Direct. Here are some book-buying tips from the Parents' Association.