Germantown Friends School is seeking a full-time Facilities Maintenance Supervisor who will, under general direction, organize, monitor, and supervise facility maintenance operations and perform a variety of technical tasks relative to facility maintenance. The Facilities Maintenance Supervisor is responsible for overall maintenance and repairs including preventive maintenance of facility.
DUTIES AND RESPONSIBILITIES
· Plan, prioritize, assign, supervise, review, and participate in the work of staff responsible for facility maintenance and repairs.
· Establish schedules and methods for providing facility maintenance services; identify resource needs; review needs with appropriate staff; allocate resources accordingly.
· Work a flexible schedule that involves a certain amount of nights, weekend, and holiday hours.
· Participate in the preparation and administration of the facility maintenance budget; submit budget recommendations; prepare cost estimates; submit justifications for equipment and monitor budget expenditures.
· Monitor and control supplies and equipment; order supplies and tools as necessary; prepare documents for equipment procurement; prepare specifications and contracts for contract services.
· Train or coordinate training in facility maintenance and safety methods, procedures, and techniques.
· Develop and organize preventative maintenance and safety inspection programs for all facilities and equipment.
· Coordinate construction projects, remodels, and other special projects.
· Assist in the preparation of various contracts, requests for proposals, and reports.
· Perform the more technical and complex tasks of facilities maintenance.
· Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of facility maintenance; incorporate new developments as appropriate into programs.
· Answer questions and provide information to the school community and neighbors; investigate complaints and recommend corrective action as necessary to resolve complaints.
· Maintain building, equipment, roofs, and facilities maintenance records.
· Maintain key and lock program, ensure all locks are maintained and operate correctly.
· Be available for all off-hour emergencies.
· Perform other duties, tasks, and responsibilities as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
· Plan, organize, and manage building operational services; develop, implement and evaluate a variety of building operation systems and preventative maintenance programs.
· Knowledge of operations, services, and activities of building maintenance, repair, construction, and preventive maintenance programs.
· Maintain and repair utility systems and physical structures of buildings.
· Knowledge of materials, methods, terminology, equipment, and tools used in the maintenance, repair, and construction of building structures and systems including those used in performing rough and finish carpentry, painting, plumbing, heating, electrical, mechanical, air conditioning, roofing.
· Ability to operate BAS/DDC control systems effectively.
· Develop and recommend systems and procedures related to assigned operations.
· Principles of supervision, training, and performance evaluation.
· Supervise, train, and evaluate assigned staff.
· Knowledge of the principles and practices of safety management.
· Knowledge of basic principles and practices of budget preparation and administration.
· Develop cost estimates for supplies and equipment.
· Knowledge of construction and project management principles.
· Knowledge of research regulations, procedures, or technical reference materials relating to building maintenance.
· Understand, interpret, and explain laws, regulations, and policies governing building operations.
· Knowledge of pertinent local, state, and federal laws, ordinances, codes, and rules.
· Read and understand construction drawings, plans, and specifications.
· Interpret and explain pertinent department policies and procedures.
· Collect and analyze data to identify needs and evaluate program/product effectiveness.
· Make decisions and independent judgments.
· Communicate clearly, both orally and in writing.
· Demonstrate tact and diplomacy with the public.
· Establish and maintain effective working relationships with public officials, department heads, managers, contractors, and staff.
· Knowledge of equipment, tools, and materials used in facility maintenance activities.
· Perform complex maintenance duties and operate related equipment.
· Operate snow removing equipment (e.g. snow plows, front end loaders, walk-behind snow blowers)
· Operate office equipment including computers and applicable software applications such as Microsoft Office, Excel, Word, Stanley/Best Key Control Software, BAS Honeywell Niagara Software, CMMS/Schooldude Maintenance Direct, and Preventive Maintenance.
The following generally describes the knowledge and ability required to enter the job and/or will be learned within a short period of time in order to successfully perform the assigned duties.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely provide the required knowledge, skills and abilities. A typical way to obtain the knowledge, skills and abilities would be:
· Minimum two years of college level course work in business, management, engineering, architecture, facility management, or equivalent work experience or degree. Bachelor’s degree preferred.
· Ability to climb ladders and scaffolding over 50 feet.
· Ability to lift 50 lbs.
· Manually lift, carry, pull, or push heavy objects or materials.
· Climbing, balancing, stooping, kneeling, crawling, bending, turning, and reaching.
· Work indoors and outdoors in all weather conditions.
· Work in and around dust, fumes, and odors.
· Operate mechanical equipment and vehicles.
LICENSE OR CERTIFICATE:
Possessing and maintaining a current and valid Pennsylvania Driver’s License is required.
EXPECTATIONS FOR ALL EMPLOYEES
Must successfully complete all state, federal and child abuse clearances.
Interested candidates should send a cover letter, resume, and the names and contact info of three references to email@example.com. Please include “Facility Maintenance Supervisor” in the subject line.
Germantown Friends School is an equal opportunity employer committed to diversity in its student body, faculty and staff. The school does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class status. People demonstrating a commitment to diversity and multiculturalism in education are encouraged to apply. For more information about the school, please visit our website at www.germantownfriends.org.
Germantown Friends School is a Quaker, independent, co-educational day school, serving early childhood‐12th grade. Located in northwest Philadelphia, the school is home to a vibrant intellectual community, located in a historic neighborhood, serving a diverse school community, with a robust educational program that is grounded in Quaker principles. For more information about the school, visit www.germantownfriends.org.