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Germantown Friends School

explore our CAMPUS

What's cool about our campus is that it's spread out over seven acres in Philadelphia's historic neighborhood of Germantown. The buildings are an eclectic mix of old and new, a unique look and feel more consistent with a college campus. With three gyms, three auditoriums, a student center, numerous open, green spaces and nine classroom buildings, it's a place worthy of adoration and exploration. The Meetinghouse, at the center of it all, provides a beautiful and spiritual focal point.

1. Main Building 2. Meetinghouse 3. Sharpless 4. Hargroves 5. Wade Science Center 6. Alumni Building 7. Admissions 8. Living Graveyard 9. Dead Graveyard 10. Loeb Performing Arts Center 11. Smith Gym 12. Cary Building 13. Friends Free Library 14. Field House 15. Scattergood Gym

we have deep roots in this place

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Germantown Friends School

The Pillars of A

Quaker Education

At GFS, students and teachers gather in Meeting for Worship once each week. This is a time for shared, silent contemplation. Anyone who feels moved to speak may rise and do so. It is a simple formula, and can be a remarkably powerful experience.In these days of constant connectivity, the ability and opportunity to sit in silence have special value. Meeting for Worship is a cornerstone of the GFS culture that many come to cherish throughout their lives.

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speak the truth

We strive to deal fairly, equally and honestly with everyone. We aim to do as we say, reflecting our beliefs in our actions. even when it is inconvenient or challenging, we stand by our convictions, striving to lead lives of integrity.

Shine Together

We are all blessed with remarkable gifts. We are equally qualified to seek truth and to hear the voice of God. Every person deserves equal respect. For these reasons, we work against prejudice and discrimination and for equality.

stay connected

"Alone we can do little; together we can do so much."* We know there is strength in cooperation and wisdom to be found when many perspectives come together. We believe in the power of community.*
The words of Helen Keller.

keep it simple

In every way we can, we try to minimize the distractions that can draw our attention from the important things in life. This means not becoming overwhelmed by the busyness of daily routine. It means seeking balance. It means embracing simplicity.

care for all

This planet we inhabit, the talents we've been given, the community of which we are a part- all hold remarkable value. We must be responsible, imaginative and proactive in protecting these gifts and caring for the world and people around us. We must exercise good stewardship.

promote peace

We believe each life is precious and unique. We stand against war and violence and work to eliminate their root causes, including ignorance, racism, hatred and oppression. We are committed to creating peace.

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Germantown Friends School

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Current Opportunities

Job Details

Database Manager

Position Summary

The Database Manager is responsible for overall fundraising data management and support for fundraising efforts in the Advancement Office. Responsibilities include management of all gift entry/processing, acknowledgements, data integrity, reporting and queries. Working with the Director of Development and the Director of Advancement Services, this individual will assist in creating and maintaining fundraising data management protocols. This individual will serve as a welcoming ambassador for GFS and the Advancement Office.

Duties and Responsibilities

Gift Management

  • Process all annual, matching, campaign, special fund, planned and other gifts including pledges into the fundraising database.
  • Process and report gifts to business office in a timely manner.
  • Prepare acknowledgments and gift receipts within 24 to 48 hours of gift receipt.
  • Development and processing of monthly gift reports.

Fundraising Support

  • Assist Business Office in reconciling fundraising database accounts with general ledger accounts.
  • Maintain pledge reminder schedule and process pledge reminders according to due dates.
  • Assist in the production of solicitation and acknowledgement letters (query, export, and print mail-merged letters and envelopes).
  • Assist in the production of event mailings, record registrations and manage attendee lists.
  • Produce mailing labels, nametags, and reports as needed.
  • Production of reports for Chief Advancement Officer and the Director of Development to report to School and Finance Committees.
  • Production and review of donor lists for Annual Report.
  • Reconciliation of credit card and stock accounts.
  • Organize and maintain all gift related paperwork.

Database Management

  • Generate analytic database reports.
  • Update constituent files as in the fundraising database as needed to maintain high data integrity.
  • Complete summer database constituent change-over processes in coordination with the Director of Advancement Services.
  • Work to ensure lost and deceased constituent records are coded correctly.
  • Distribute death notices to the Development Office and the Head of School.
  • Work with the Annual Fund Manager and the Director of Advancement Services to develop, design and produce queries as requested for appeals, mailings, etc.
  • Work with Admissions office to import family information.
  • With Director of Advancement Services set procedures for and maintain database integrity.

Other Duties

  • Receive and welcome visitors to the Advancement Office including meeting, greeting and directing constituents to the appropriate staff person.
  • Share phone answering and outgoing mail responsibilities and distribute messages.
  • General filing for documents related to fundraising.
  • Participate and work with the Advancement team on special programs and events run by the office including but not limited to Alumni Weekend.

Qualifications

This position requires strong attention to detail with exceptional organization and computer skills.  Must have strong interpersonal skills to work well in teams and to communicate effectively with the business office.

Education and Experience

Depth of experience with Raisers Edge or Veracross and Microsoft Office products is required.  Experience with Import-a-Matic, Citrix, FileZilla, and Crystal Reports preferred. Bachelor's degree desirable.

To apply, please send a resume, letter of interest and three references to:

Ellen Berman, Administrative Assistant
resumes@germantownfriends.org

Germantown Friends School is an equal opportunity employer committed to diversity in its student body, faculty and staff.  The school does not discriminate on the basis of sex, ethnicity, age, national origin, religion, genetic information, marital status, sexual orientation, gender identity, physical ability or military veteran status.  People of color, individuals of the LGBTQ community, members of the Religious Society of Friends and people demonstrating a commitment to diversity and multiculturalism in education are especially encouraged to apply.